Sample client-facing proposal

See the proposal your cleaning client can open, review, and sign.

This is the document the Proposal Builder sends: your brand on the cover, the scope by area, three prices, optional add-ons, and a one-signature acceptance.

Summit's logo sits on the cover and in the footer. Upload yours in Settings and it takes that spot on every proposal you send.

Sample only: Summit Commercial Cleaning and Lakeview Office Park are fictional. Pricing, scope, and the signature shown here are examples for demonstration.
Lakeview Office Park, Building A

4200 Lakeview Drive, Cleveland, OH 44114

Jul 29, 2026 · Valid 30 days
Cover letter

A note before the details

Thank you for walking us through Building A last Tuesday. Between the lobby traffic off the parking deck and the two suites turning over this fall, it is clear why a posted, per-area schedule matters to your team.

This proposal covers everything we discussed: daily service five nights a week, the entry tile machine-scrubbed twice a year, and a crew that stays assigned to your building. Scope, pricing, and the service agreement are all in the pages below, and one signature starts service.

If anything reads differently than you expected, call us directly and we will adjust it before you sign.

The Summit Commercial Cleaning team

Section 01

Scope of Work

A consistent, inspection-backed cleaning program built around your facility. Service frequency is set per area below.

Open office and workstations

TaskDailyWeeklyMonthly
Empty trash and recycling, replace linersDaily
Vacuum carpeted areas and walk-off matsDaily
Wipe and disinfect high-touch surfacesDaily
Detail-dust ledges, sills, and partition topsWeekly
High-dust vents, ceiling corners, and light fixturesMonthly

Restrooms

TaskDailyWeeklyMonthly
Clean and disinfect toilets, urinals, and sinksDaily
Refill soap, paper, and liners (client-supplied stock)Daily
Sweep and wet-mop floors with disinfectantDaily
Detail-clean partitions and wall tileWeekly
Machine-scrub floors and high-dust ventsMonthly

Lobby and common areas

TaskDailyWeeklyMonthly
Clean entrance glass and door hardwareDaily
Dust-mop and damp-mop hard floorsDaily
Dust furniture, ledges, and directoriesWeekly
High-dust vents and architectural featuresMonthly
Section 02

Pricing Schedule

Choose the package that fits your facility, then add any optional services. Your total updates as you select.

Good
$3,295
/ month
Select
  • Full nightly scope, all areas
  • Trained, background-checked crew
  • Service log after each visit
Selected package
Better
$3,625
/ month
Selected
  • Everything in Good
  • Weekly detail rotation: interior glass, high dusting, breakroom deep clean
  • Monthly walkthrough with you
  • Priority response on service requests
Best
$3,885
/ month
Select
  • Everything in Better
  • Quarterly carpet extraction in traffic lanes
  • Quarterly hard-floor machine scrub
  • Semi-annual full detail (vents, baseboards, furniture edges)
Optional add-on services
Quarterly carpet extraction
Subtotal$650.00
Add
DescriptionUnit priceQuantityAmount
Hot-water extraction of traffic lanes and conference rooms, pre-treat included$650.001 per event$650.00
Total$3,625.00
Section 03

Ready to get started?

Review your selection, then sign below to accept the scope, pricing, optional services, and service agreement for Lakeview Office Park, Building A.

Proposal accepted
Signed on Jul 29, 2026. Scope, pricing, optional services, and the service agreement were accepted together.
Signer: Jordan Lee
Selected package: Better
Optional services: None selected
Accepted total: $3,625.00